Welcome to SMYC, a boating community on Sarasota Bay

October 7 2024
good morning , many have asked about the flood insurance declarations page. there is no general Spanish Main page.  each address has its own unique page. Anyone who needs one, please send an email to [email protected]. With your name, address and villa number. 

October 6 2024 1:20pm

Contact information for FEMA and application to apply for assistance: 

FEMA Helpline

FEMA Application website phone number:  800-621-3362

October 6 2024 1 pm

Below is update from the Town of LBK regarding Milton. 

Good Afternoon,

Thank you to all who had the opportunity to join us on the community call this morning.  If you were unable to join, here are some key points that Chief Dezzi, the Town Manager, and Major addressed and shared:

The take-aways from the call are follows:

• This will be a LIFE-THREATENING storm, our community needs to seek shelter off the island and the sooner the better (we do not have an evacuation order in place at this time but will more than likely be forthcoming)
• We ask everyone to stop placing debris curbside until after Milton passes – the town will have as much as we can removed, but not all will be collected
• We can expect to see 5-8inches of rain, upward to 12 inches between today and tomorrow
• We can expect to feel tropical storm winds as early as 6PM Tuesday
• Storm surge is expected to come along with Milton, this is a reminder that Manatee County WILL shut off water supply to the island with a surge expected above 5 feet
• If you could please direct everyone to the website www.longboatkey.org that would be very helpful.  We are sharing all updates as quickly as we can on there, as well as our social media, and e-notifications. 
• Our amazing Town Clerks office has opened phone lines today until 6PM today to assist our community

Thank you and stay safe!

Tina 

October 4, 2024

Spanish Mainers

ServPro now has a link set up where you can access and sign the authorization (aka docusign) to enter your villa vs waiting on the rep to visit you individually.  

Below is the link :

SERVPRO/Spanish Main Contract Link

October 3, 2024

A copy of the SMYC Association Flood insurance policy is posted on our website.  To access it: 
- Click on the SMYC Governing documents
- Select Rules, regs and documents dropdown
- Click on SMYC Assoc Flood Insurance Policy 


Wednesday, Oct 2, 2024 10:00 

Monday, September 30, 10:30am
Good morning, there is progress being made to get our community back on its feet.  Residents only are allowed back on the island, power is on and the storm team has completed the walkarounds and assessments.  The good news is that there doesn't appear to be a lot of damage--mostly debris throughout.  Each villa has been assessed red/yellow/green based on their findings and will be posted on the website.  Please make sure you are filling out your interior damage report on the website.  

We are still waiting for LBK to allow our restoration companies onto the island - hopefully today.  The following is a brief process overview for the restoration process.  

• The Association has Flood insurance through a national program (NFIP) that is backed by FEMA.  The restoration of the villas will be done in accordance with our policy to ensure that we get maximum benefit.  We do have a deductible that the Association will be responsible for; there will likely be a special assessment to cover that cost. 
• Many of you have signed up with ServPro, or another restoration company who will begin working as soon as they can get access.  The first step in the process is the assessment and clean out.  They will work with each villa owner to do the assessment of damage and the estimate to clean out, remediate, and reconstruct. This includes mold testing, moisture testing, and all of the proper cleaning and drying based on having saltwater flooding. 
• They will need authorization from the owner to complete the work; this cannot be done by the Association.  You may authorize your villa watch person or someone else to do this on your behalf, but it is your responsibility, not the Association, if you do.
• Many of you are already removing wet items from your villas.  Be sure that everything is photographed and/or videoed in detail (including for example the Serial number on the back of a TV) and documented before you remove it.
• The restoration company will be bringing dumpsters for the debris and any other equipment they need to remove water and dry things out.
• Once the clean out is complete, there will be a reconstruction process, again based on the FEMA guidelines.  The flood policy covers dry wall, some flooring, some cabinetry and some appliances.  Please note that there are standards and adjustments based on the age of the item etc. More information on that will be available as we get through the process. The restoration company will handle this as well, using their own tradespeople or when needed, subcontractors. 
• Personal items and contents are not covered by the Association flood policy.  If you have a private flood policy (different from your HO6 homeowner policy) for your contents, please contact your agent regarding your coverage and filing your claim.

Some key summary points and reminders:  

1. Restoration services are required to do the clean out and restoration per our insurance policy.  Key contacts for companies we have been working with:
   1. ServPro: (dedicated line for SMYC owners only):  850-619-0222
   2. Wrightway: 941-379-8669
2. Do not attempt to remove the drywall in your villa.  This must be assessed and handled by the restoration company. Drywall is Association property and have been advised by our insurance agent to not due this due to FEMA guidelines. 
3. If you have a personal flood policy for contents, contact your agent.
4. The office remains closed; the clubhouse is not safe for anyone to enter.

The Board is scheduling a meeting for tomorrow, October 1, time TBD to provide a status on where we are and to provide more information.  Please continue to refer to the website and emails from SMYC for current information.

Saturday 9/28 11am:  

Good morning, We have an arrangement with ServPro restoration company that is prepared to some to Spanish Main Yacht Club to do the storm restoration work on our villas.  They will have sufficient equipment and people to service the entire community. They have assigned us a dedicated phone number (SPANISH MAIN YACHT CLUB OWNERS ONLY - do not distribute) to schedule your villa with them.  You will need to provide your name, email address, SMYC address and your villa owner insurance info if you have it. You many call at any time. They will take the info and get you on the schedule.  You will also need to work directly with them to provide them access to your villa if you are not here. They are giving priority to our community and are available to begin work as soon as tomorrow or Monday as soon as the island is open to Tier 2 entrants.  It is not mandatory to use them if you have already made other arrangements.  

The phone number is:  850-619-0222.  You may call or text your information to them.   Again, do not share this number or publish it anywhere.  

Please also continue to heed the direction provided by the Town re: re-entry.  There are serious issues with water that they are trying to resolve to get us back home as soon as possible.   If people try to come back sooner, it will drain resources and hold up progress for all.  

Thank you.

PLEASE CLICK HERE FOR THE LATEST FROM THE TOWN OF LONGBOAT KEY ENTRY.
Check your emails for notices from the SMYC Board of Directors. They are working hard behind the scenes. 

12.30 PM 
Dear Spanish Mainers, 

First and most importantly, we hope everyone is safe.
We understand that everyone affected by the storm is overwhelmed. The office is closed. Together, we can make it through. We assure you that we will do our best to keep you informed and assist you during this challenging time. We understand the urgency of this situation and will do our best to mitigate further damage by contracting for debris removal.


1. Preliminary reports indicate severe damage across Longboat Key; the town and emergency teams are assessing the situation. In SMYC, we know we significantly increased water levels in the streets and some villas. We also have initial reports of water damage inside several of our villas. The water levels appear to be going down, leaving some debris in the streets. 

2. As soon as we get an "all clear" from the Town for Tier 2 entry (essential personnel only), members/volunteers of our Storm Team will assess the community, and we will provide you with further updates.   Homeowners or house checkers will be allowed back on the island with the all-clear. 

3. EXTERIOR DAMAGE The community is divided into sections, each with an assigned Storm Team captain. The captains and members of each section team will assist in assessing and documenting the damage to the EXTERIOR of villas. We will then coordinate and document as necessary.

4. INTERIOR DAMAGE. Homeowners can access their villas when the Town of Longboat Key indicates an "all clear" that it is safe. Homeowners and/or the person you have asked to watch your villa are responsible for assessing interior damage.

5. DOCUMENTATION AND DAMAGES:

a. Call your insurance agent. 

b. Please take pix. Document water levels tape measure. Give a written description of the damages. 

Use this Helene Damage Form on the website to report damages. At the bottom of the form, check each recipient. 

 We have already contacted our SMYC insurance agent, who is actively working with us and is ready to collect damage assessments and necessary information. We are also contacting our emergency and restoration services company, Wrightway, for community areas that may need services.

SMYC is a community and home for all of us, whether full-time or seasonal residents. We are dedicated to keeping you safe and informed and will share updates as soon as we have them. For additional information, we recommend visiting the Town of Longboat Key and Sarasota County Police Department's websites and social media. Let's show kindness and compassion to each other during these times. Thank you, and please stay safe."

 

2.2  914S – 959S & 509 - 565N

4.2  917N – 957N & 667 EC – 758 EC

Jeff Love                                       [email protected]                                    443-355-7878

Margaret Patterson                  [email protected]                         214-725-5595

1.2 650S – 743S 

3.2 685N – 749N, Spanish Way 

Samantha Brandreth                [email protected]                       678-848-8830

Lou Scopelliti                              [email protected]                                                      914-490-4883

1.1   524S – 647S

2.1   746S – 911S 

Greg Fiore’                                     [email protected]                               941-387-4328

Jay Taranto                                     [email protected]                                       978-621-8401

Common Areas

Craig Gesaman                                [email protected]                                             941-504-2305

Cliff Root                                        [email protected]                                       786-657-4420

3.1   572N – 684N

4.1   756N – 916N

Len Johnson                                     [email protected]                                  603-986-3705

Ross Wenum                                     [email protected]                                  281-605-9387